By David Brake
How you deal with your electronic mail impacts your potency at paintings. discover ways to make optimal use of your e mail software program in order that it lets you functionality in an equipped demeanour.
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Additional info for Dealing with E-Mail (Essential Managers)
If your software does not have this function, you can save standard texts as word processor files, paste the text into your e-mail, and edit it to make it more personalized. DOS Send to the recipients AND ■✔ Do read through ■ ✗ ■✔ Do edit a template ■ ✗ ■✔ Do re-read your ■ ✗ e-mail you have sent to find repeated messages you can turn into templates. 40 32 Base your template on messages you send frequently. DON’TS e-mail before sending to make sure it does not seem generic. templates periodically to ensure they are not out of date.
However, some recipients may misread or misinterpret your message. Keep your recipients in mind when writing, and maintain some formality until you know them well. 64 Use abbreviations only if you are sure the recipient can understand them. K NOWING W HEN A DD S MILEYS Write simply— not all recipients will share your mother tongue. A BBREVIATING W ORDS E-mail is increasingly composed on the move, sometimes using telephone number pads instead of normal keyboards. To avoid having to type long words, phone users have constructed a language of occasionally cryptic abbreviations.
S HARING Y OUR A DDRESS Many websites will ask for your e-mail address in order to send you a newsletter, or ask you to register before they will show you their material. Somewhere on the form where you fill in your address, you should be asked if you want your e-mail address to be shared with other partner companies. If you leave this box checked, some organizations will feel free to circulate your address widely. If you are not even asked for permission, you risk having your e-mail address shared with anyone for any reason.